Detroit Post
Affiliate Member
The Engineering Society of Detroit
Hosted by:
Designed by a member of
CONSTITUTION of the DETROIT POST
of the
SOCIETY OF AMERICAN MILITARY ENGINEERS
ARTICLE I
Name and Headquarters
- The name of the Post shall be the Detroit Post of the Society of American Military Engineers (hereafter called "The Post").
- The headquarters shall be in Detroit, Michigan.
ARTICLE II
Objects
- The objects of The Post are: In the interests of national defense and the betterment of our country, to advance the knowledge of the science of military engineering and related professions; to promote efficiency in the service of the United States; to maintain its best standards and traditions; to preserve the memory of services rendered by the engineering and related professions throughout United States history; to encourage, foster and develop between the military engineers, other professions, groups and individuals a spirit of cooperation and mutual understanding of their respective duties, powers and limitations; to encourage, foster and develop relations of helpful interest between the professions in civil life and that in the military service; to hold meetings for the presentation and discussion of appropriate papers and for social and professional intercourse.
ARTICLE III
Membership
- A member of the Society of American Military Engineers (hereafter called "The Society") shall be eligible for membership in The Post.
- Post members only shall be empowered to vote and to hold office in The Post.
Adopted 10 December 1975
Amended 9 October 1985
Amended 12 September 1990
Amended 11 January 1995
ARTICLE IV
Officers
- The government of The Post shall be vested in its officers and Board of Direction.
- The officers shall consist of a President, a First Vice-President, a Second Vice-President, a Secretary, a Treasurer, and an Assistant Treasurer who shall be elected by The Post. They shall hold office for one (1) year or until their successors have been duly elected.
- The Board of Direction shall consist of the officers, the immediate past Post President, and six (6) Directors who are Post members. The Directors shall be elected by The Post. At least one (1), but not more than two (2), of the Directors will be under thirty-five (35) years of age. At least three (3) of the Directors will be employees (or retired) from (Separate) sustaining members. Initially (May 1979), the First (Senior) and Second Directors will hold a one (1) year term. The Third and Fourth Directors will hold a two (2) year term (the last year of which will be as First and Second Directors, respectively). Initially and thereafter, the Fifth and Sixth Directors will be elected annually by The Post (except under conditions provided for under Section 9, Article II of the Post By-Laws) and will hold a three(3) year term (the second year of which will be as Third and Fourth Directors, respectively, and the third year of which will be as First and Second Directors, respectively).
ARTICLE V
Meetings
The Post shall hold an annual meeting of the members for the election of officers and Directors and for the transaction of other business pertaining to The Post at a time fixed by the By-Laws, and may hold other meetings to be called in the manner provided by the By-Laws.
ARTICLE VI
Amendments
The Constitution may be amended at any regular meeting by an affirmative vote of two-thirds of The Post members present and voting in person; provided that the proposed amendment has been submitted previously in writing to each member of The Post at least one (1) week prior to the date of the meeting along with an announcement of the date, time and place of the meeting, and provided further that the amendment is approved by The Society.
BY-LAWS of the DETROIT POST
of the
SOCIETY OF AMERICAN MILITARY ENGINEERS
ARTICLE I
Membership, Admissions, and Separations
- Post members must first be members of the Society.
- Any member of The Society desiring to become a member of The Post shall make application, verbal or written, to the Secretary of The Post. The secretary shall be satisfied that the applicant is a member of The Society. The Secretary will then transmit the application and data to the Board for the next Board meeting for Board approval.
- Any member may withdraw from The Post by tendering his resignation in writing, but such resignation shall not become effective until said member shall have paid all sums due The Post from him at the time of resignation.
- Any member of The Post may be dropped for cause by a vote of two-thirds of the Board of Direction present at any Board meeting with proper notification, provided that he shall be given full opportunity for a hearing in his own defense; provided further that any member so dropped may be reinstated by a vote of two-thirds of the same body at any meeting with proper notification; provided further that prior to such reinstatement all debts to The Post shall have been liquidated.
- Any member of The Post will be automatically dropped from The Post when membership in The Society is terminated; provided that any member so dropped may be reinstated by a vote of two-thirds of the Board of Direction present at any meeting with proper notification; provided further that prior to such reinstatement, the person is reinstated in The Society and has liquidated all indebtedness to The Post.
- Members of The Post whose yearly dues remain unpaid shall be notified in writing of the fact by the Treasurer. Members two months in arrears may, after a further formal notice of one month, be dropped from The Post; provided that The Post shall act in the best interests of all concerned in any case which may arise relating to dues or fees; provided further that any members three months in arrears in dues shall not be entitled to vote or hold office.
ARTICLE II
Officers
- 1. The President shall have general supervision of the affairs of The Post. He shall preside at the meetings of The Post and the Board of Direction. He shall be ex-officio a member of all committees and of all subcommittees thereof. The duties of the President during absence shall devolve upon the First Vice-President.
- The President, or in his absence, and in order of succession, the First Vice-President, the Second Vice-President, or the Secretary and the Treasurer, shall sign all written contracts and obligations of The Post.
- The First Vice-President and Second Vice-President shall direct and assist the Secretary and Treasurer in the performance of their duties.
- The Second Vice-President shall also serve as Post Liaison Officer and shall report directly to the President and First Vice-President on interrelated post activities and coordination of committee activities. The Second Vice-President shall strive to foster the active participation of young members.
- The Secretary shall give timely notices of all meetings to all members of The Post. Proceedings will be recorded of all meetings of The Post and an annual report will be submittted to The Post in May. The Post shall be kept current and proper custody will be maintained of correspondence and records. Suitable arrangements will be made for all meetings of The Post. In the Secretary's absence, duties will devolve upon the Assistant Treasurer.
- The Treasurer shall be comptroller of the accounts of The Post, under the supervision of the First Vice-President and Second Vice-President, and shall make collections and disbursements as directed by The Post Board and voting officers. An annual report shall be submitted in May and, at other times, such specified reports as may be called for by the President. In the Treasurer's absence, duties will devolve upon the Assistant Treasurer.
- The Assistant Treasurer shall assist the Treasurer, and in the absence of the Treasurer, will perform those duties. Checking accounts of The Post will be kept in the name of The Post, available upon the signature of either the Treasurer, Assistant Treasurer, President or other officers, as spelled out in Article II. The Assistant Treasurer will not be a voting officer unless acting as Treasurer or Secretary.
- The Directors will serve with the voting officers of The Post, plus the immediate past President, under the supervision of the President or ranking officer as the Board of Direction and shall vote on matters of The Post business. The Board shall appoint, assist and have general supervision of chairmen and members of all standing and other AdHoc Committees as requested by the President. The Board and officers must have a quorum of six (6) standing members to transact business.
- Vacancies (other than temporary absence) among the officers of The Post, except for the position of President, will be filled from the members of the Board in the order in which they were elected. The President of The Post will appoint an eligible Director or Post Member to the vacant position who will execute the duties of the departed officer until the expiration of the term. In the event that the vacancy is in the position of Treasurer, the Assistant Treasurer will move into the position of Treasurer. Replacement to the Board created by vacancies growing out of such appointments, or for other reasons, may be made by a vote of two-thirds of the voting officers and Directors present, assuming a quorum. Such appointed Directors will only serve until the annual Post election.
- In the event of a vacancy in the position of President, the First Vice-President (if both the office of President and First Vice-President are vacant, then the Second Vice-President) will assume the position, unless prevented from doing so by a two-thirds vote of the Directors and voting officers, assuming a quorum.
ARTICLE III
Committees
- The standing committees of The Post will be: the Nominating Committee, the Program Committee, the Membership Committee, the Scholarship Committee, the Sustaining Membership Committee, and the Auditing Committee.
- The Nominating Committee shall consist of at least three (3) voting members of The Post, appointed by the Board of direction, and it shall be the duty of this committee to present a slate of nominations for each elective office of The Post. The slate cannot be altered once submitted by the committee. No member of the Nominating Committee will be eligible for election as an officer or Director, within one (1) year of the culmination of his (her) term in office. Where possible, the Nominating Committee should propose candidates under the age of 36 for Second Vice-President and for one (1) Director.
- The Program Committee shall consist of at least two (2) members of The Post. This committee will be appointed and supervised by the Board of Direction. It shall be responsible for compiling and submitting to the Post Secretary (at least 15 days in advance) a monthly meeting flier.
- The Membership Committee shall consist of at least three (3) members of The post, one (1) of which, where possible, should be less than 36 years of age. This committee will be appointed and supervised by the Board of Direction.
- The Scholarship Committee shall consist of three (3) members of The Post and shall be appointed by the Board of Direction. This committee is responsible for contacting annually colleges and universities located within the geographical boundaries of The Post for (1) qualified candidates for scholarship consideration, and (2) consideration in establishing Post sponsored ROTC programs. Recommendations, as requested, will be submitted to the President through the Board of Direction for consideration. Scholarship recipients (or their representative) are requested to appear in person at a Post function to receive their awards.
- The Sustaining Membership Committee shall consist of two (2) members of The Post and shall be appointed by the Board of Direction. At least one (1) member of the committee shall be chosen from sustaining agencies. They shall act on behalf of The Post, as sponsoring agency coordinators.
- The Auditing Committee shall consist of three (3) members of The Post and shall be appointed and supervised by the Board of Direction. This committee is responsible for auditing The Post's accounts at least 30 days prior to the submission of the Annual Report to The Post. Results of the audit will be reported to The Post annually, at the May general meeting.
ARTICLE IV
Finances
- The annual dues of the members, which shall entitle them to all privileges of The Post except as otherwise provided herein, shall be fixed annually by a majority vote of The Post Board of Direction.
- Any member not in arrears may become a Life Member of The Post, provided that membership to The Society is maintained. This status excuses the payment of further Post dues. The cost of life membership shall be established by the Board.
ARTICLE V
Meetings and Elections
- The meetings of The Post shall be in accordance with the program presented by the Program Committee and adopted by The Board, and shall be in general once a month.
- The election of officers and Directors shall be held at the regular May meeting or as selected by the Board.
- Each officer and Director will be elected by a majority vote of all voting members of The Post present at the election meeting.
- The terms of all officers and Directors shall begin upon the adjournment of the meeting at which such officers are elected.
ARTICLE VI
Amendments
Amendments to these By-Laws may be made by a vote of two-thirds of the voting members present and voting in person at any regular meeting; provided that the proposed amendment has been presented in writing for consideration to each member of The Post at least one (1) week prior to the meeting along with an announcement of the date, time, and place of the meeting; provided further that the amendment is approved by The Society.
ARTICLE VII
Dissolution
Upon dissolution of this organization, all assets will be forwarded to the National Headquarters of the Society for inclusion into the Society's general fund.